David Sparks is an Orange County, CA business attorney and self-described geek. He is a podcaster and blogger. He is also the author of Paperless, an iBook that takes the mystery (and fear) out of going paperless with your Apple technology. This was the basis of his presentation at MacWorld.
Mr. Sparks highlighted three main parts of going paperless: capture, process, use.
Capture: Use a scanner such as the Fujitsu ScanSnap, which is available in both desktop or portable format. The main features one is looking for are a sheet feeder that will allow multiple pages to be scanned and the ability to scan front and back simultaneously. There are also Apps for iPhone and iPad that scan documents and produce PDF files that can be saved to DropBox. Two good Apps are Scan+ and Scanner Pro. Optical Character Recognition, or OCR, is a technology that enables you to convert different types of documents into editable and searchable data. Readiris and PDFpenPro are good OCR Apps for iPad.
Process: Pick a meaningful way to store your paperless documents. Mr. Sparks uses an organization routine based on file date (2014-03-28, for example), label, description. An App like Hazel can be used to automate organization of your files on your Mac or iPad.
Use: Now that you have created a paperless workflow, you can access your paperless documents from anywhere on the Mac, iPad, and iPhone using cloud storage.
I thought this was a great presentation - I've already begun my move to paperless. It is certainly something every school should consider given the amount of paper used each school year.
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